If you need to make changes to your budget, timetable, or project activities, you must obtain approval from Nordic Culture Point before making any changes. Send a description of the changes to use using the correspondence function in project’s user account.
The final instalment is paid once the final report has been submitted and approved, which must also contain the accounts for the project’s income and expenses.
- A report must be submitted on the use of all project funding using the same template that was completed as part of the application. When submitting your final report, please ensure that the financial statement reflects the actual income and expenditure.
- Please note that funding for artist residencies has its own reporting template.
- There are separate reporting requirements for mobility funding for individuals, which is reported according to the travel dates rather than actual costs.
- It is not sufficient to report only on the funding that has been granted. The final accounts must show all project income (including any self-financing component) and expenditure. If a project involves co-funding and multiple partners bearing the costs, it is the responsibility of the project owner to collate documentation on the income and expenditure of all partners for the purpose of drawing up a full set of project accounts. The income section of the final financial statement must include the full amount of funding granted, even if the final instalment is not paid until after the reporting date.
- Remember to save your budget file (Excel) when submitting your application so that you can add a column showing the actual income and expenditure later. All amounts must be stated in EUR.
- Please refer to your agreement when preparing your report. You can find the agreement in the application portal by clicking the Requisition button to the right of your application.
- Use the comments fields in the budget file to explain figures where necessary.
Your project may be selected for a spot check for up to six years after it has been completed.
- Retain all receipts and supporting documentation relating to the project for six years, including documentation for the parts of the project financed by other organisations.
If the funding exceeds EUR 30,000, you must submit a status report in order to receive the second payment. As part of the final report, the project accounts must be audited and signed by an auditor using the template provided by Nordic Culture Point. Find out more about the audit requirements here.
If you have not found the answer to your question here, please contact us through the application portal.